The Add Supplier feature in Flovix allows businesses to create and manage supplier profiles in the system. Suppliers are essential partners who provide products, raw materials, or services to your company. By adding suppliers into Flovix, you can maintain accurate purchase records, track supplier transactions, manage payments, and generate supplier-related reports efficiently.
This module ensures that all supplier information such as contact details, tax registration numbers, and branch association are stored in a structured way. Once a supplier is added, it can be easily used in Purchase Orders, Purchase Invoices, Supplier Payments, and Supplier Ledgers, helping maintain smooth procurement and financial processes.
Adding suppliers properly helps businesses maintain strong relationships with vendors while ensuring accurate accounting and inventory management.
Step-by-Step Guide to Add Supplier:
Follow these simple steps to add a new supplier in Flovix:
1. Open Suppliers Module
Go to the Suppliers section in the system.
The Suppliers List page will appear where all existing suppliers are displayed.
2. Click on Add Supplier
Click the Add (+) button at the top of the page.
The Add Supplier form will open.
3. Enter Supplier Details
Fill in the required information in the form:
Enter the Supplier Code if required.
Type the Supplier Name.
Add the Contact Number.
Enter the Email Address.
Provide the Tax Registration Number.
Add the Company Registration Number if available.
Select the Branch from the dropdown list.
Add a Tag if you want to categorize the supplier.
Enter the Supplier Address.
4. Review the Information
Double-check all details to ensure the information is accurate.
Correct any mistakes before saving.
5. Save the Supplier
Click the Save button to store the supplier in the system.
The new supplier will now appear in the Suppliers List.
6. Reset the Form (Optional)
If you want to clear the form and enter new information, click the Reset button.
Key Fields in Add Supplier:
When creating a new supplier, you will need to fill in several important fields:
Supplier Code – A unique identification code assigned to each supplier.
Supplier Name* – The official name of the supplier or company. (Required field)
Contact Number – The phone number used to communicate with the supplier.
Email – Supplier’s email address for sending invoices, purchase orders, or notifications.
Tax Registration Number* – Required tax identification number of the supplier.
Company Reg# – The company registration number if applicable.
Branch – Select the branch where the supplier will be associated.
Tag – Optional label used to categorize suppliers.
Address – Physical address of the supplier for delivery or official documentation.
Key Benefits of Adding Suppliers in Flovix:
Using the Add Supplier feature provides several advantages:
Centralized Supplier Management – Store all supplier details in one place.
Faster Purchase Transactions – Easily select suppliers when creating purchase orders or invoices.
Improved Financial Tracking – Monitor supplier payments and balances.
Better Vendor Communication – Maintain accurate contact information for quick communication.
Enhanced Reporting – Generate supplier-based reports for better business analysis.
By properly using the Add Supplier feature in Flovix, businesses can streamline procurement operations, maintain reliable vendor records, and ensure efficient management of supplier transactions across the system.